Accounts Payable Specialist
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Project Location:

Hayward, CA

Job Description:

The Accounts Payable Specialist supports the Accounting team by ensuring accurate and timely processing of vendor and subcontractor invoices in a fast-paced construction environment. This position identifies accounting and billing patterns, resolves discrepancies quickly, and proactively follows up on outstanding items. The ideal candidate is detail-oriented, positive, dependable, and collaborative, with an approach that aligns with RODAN Builders’ culture.

Essential Duties & Responsibilities:

  • Review, code, and process vendor and material supplier invoices accurately and timely for payment.

  • Identify invoice and accounting patterns and proactively resolve duplicate invoices, recurring billing issues, coding errors, missing documentation, statement discrepancies, and past-due items.

  • Verify invoices for appropriate project, cost code, phase, purchase order or subcontract information, and required approvals prior to processing.

  • Route invoices for approval and follow up on outstanding approvals or missing information to keep invoices moving through the payment process.

  • Review vendor statements and proactively follow up on missing invoices, credits, discrepancies, and outstanding balances.

  • Work closely with Project Managers, Project Engineers, and other team members to resolve invoices, coding, approval, and payment issues.

  • Maintain accurate vendor records and Accounts Payable documentation in Vista by Viewpoint.

  • Perform weekly payment processing, check runs, electronic payments, and Accounts Payable reporting.

  • Support month-end close by researching outstanding items and reconciling Accounts Payable activity.

  • Maintain complete, accurate, organized, and readily accessible accounting records.

  • Support the Accounting team with additional accounting projects and duties, as needed.

Qualifications:

  • Minimum of 3–5 years of Accounts Payable or related accounting experience.

  • Experience using Vista by Viewpoint accounting software is required.

  • Ability to identify accounting and billing patterns to ensure fast and accurate resolution of incoming bills.

  • Accuracy, speed, and proficiency in Microsoft Excel and accounting software.

  • Strong analytical, mathematical, organizational, and problem-solving skills.

  • Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.

  • Proactive rather than reactive approach to invoice follow-up, discrepancies, and problem resolution.

  • Strong interpersonal and communication skills and a positive, team-oriented attitude.

  • Ability to work onsite five days per week in Hayward, California.

  • Strong team-player with a “can do” attitude.